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PeopleSoft upgrade planned for September

July 31, 2012

In late September, ASU will upgrade its PeopleSoft system to Version 9.0. PeopleSoft is the engine behind many of the university’s most important business functions. The upgrade is necessary to ensure that the university continues to receive regulatory, legislative and tax-software updates for important student and human resources systems.

The University Technology Office (UTO) will initiate a planned outage at 12:01 a.m., Sept. 20 that ends sometime Sept. 25. During this brief outage, students, faculty and staff will have read-only access to PeopleSoft and My ASU. In other words, users will be able to view, but not update, information. Systems not part of PeopleSoft – including Gmail, Outlook, DARS, ASU Online and Blackboard – are expected to function normally during the upgrade. When the new version of PeopleSoft is up and running, the system will be split in two, with two different web addresses: one for student transactions and one for human resources functions.

Although classes will function normally during the outage, some essential business functions will be unavailable. These include:

• Making changes to class schedules
• Making payments to the university
• Doing financial aid transactions
• Making hiring, courtesy affiliate or position management changes
• Entering or approving work hours

The best way to avoid problems during this important PeopleSoft upgrade is to plan ahead. Conduct your university business before Sept. 20, or possibly wait until after Sept. 25, when the upgrade has been completed. Student workers should consult with their supervisors about how and when to post hours worked during the outage.

This is the first major upgrade to the PeopleSoft system since it was installed in 2006. UTO and various department representatives have been working on the upgrade since October 2011, testing the new system and planning the installation to ensure minimal disruption to ASU business.


QUESTIONS? Submit them via the PS 9 Outage FAQ page.

Paul Stoll,
University Technology Office